​Appoint an administrator for a missing person

VCAT can appoint an administrator to make financial and legal decisions on behalf of a missing person.

An administrator can only be appointed for a missing person when we are satisfied that:

  • it is not known whether the person is alive
  • reasonable efforts have been made to find the person
  • the person has not contacted anyone who lives at their last known home address, or any relative or friend, for at least 90 days
  • the missing person is over 18 years of age
  • the missing person usually lives in Victoria
  • while they are missing there is, or is likely to be, a need for a decision about their finances or property, and
  • it is in the best interests of the missing person for someone to be appointed as their administrator.

The role of an administrator

An administrator makes financial and legal decisions, including decisions about:

  • buying or selling property
  • banking and investing
  • paying bills and managing debts

An administrator may be a friend or relative of the missing person, or a solicitor, accountant or organisation. The administrator's decisions have the same legal force as if the missing person made the decision. If there is no one suitable and willing to act as administrator, we may appoint State Trustees Limited or another organisation as administrator.

The responsibilities of an administrator

An administrator must:

  • act in the best interests of the represented person
  • take the represented person’s wishes into account when making decisions
  • encourage the represented person, as far as possible, to make decisions and act for themselves.

Tell us if something changes

An administrator for a missing person must notify VCAT in writing immediately if they become aware the missing person is alive (either in Victoria or elsewhere) or the missing person has died.

Administrator reporting

An administrator is accountable for the decisions they make and must provide annual accounts to VCAT. Learn more about reporting requirements in General advice for administrators.

Administration for a missing person's estate

We make administration orders about a missing person’s estate for a period of up to two years. An administrator may apply to VCAT to renew the order once for a further period up to two years. If an administration order for a missing person has expired, any interested person can apply for a new order.

Cases VCAT can hear

VCAT can hear applications to an appoint an administrator to manage the financial and legal affairs of a missing person.

Cases VCAT cannot hear

We cannot hear cases where an application has been lodged or an order has been made under section 24A of the Administration and Probate Act 1958.

  • If you nominate someone other than yourself or State Trustees Limited to be the administrator, you must discuss your application with them before you apply to VCAT. You must ensure the proposed administrator is willing and able to take on the responsibilities of the role.

  • To make an application to VCAT fill in the correct application form. Submit your application form with supporting documents. There is no fee to make this application. Learn more about applying to VCAT.

  • If your application proceeds to a hearing, we send notices of hearing to all parties advising the date, time and place of the hearing.

  • We tell you if we need you to attend a compulsory conference. Read more about resolving a case by agreement.

  • The VCAT member decides whether to appoint an administrator based on evidence. As soon as you receive the notice of hearing you should prepare your evidence. You can provide it either in an affidavit or as a witness statement.

    If the person has signed an enduring power of attorney and/or an enduring power of guardianship you must bring a copy or provide details to the hearing.

    If you know if the person has made a will you should bring a copy of the will or provide details of the person who holds a copy.

    You must provide details of the missing person’s estate, including their fortnightly income and source (for example, a Disability Support Pension), expenditure, assets and liabilities.

    Read more about how to prepare for your hearing.

  • If you are the applicant, you must attend the hearing. Arrive at VCAT with plenty of time so that you are not late for your hearing. When your case is called, move into the hearing room. Read more about what to expect on hearing day.

  • The VCAT member generally gives their decision and the reasons, and makes an order at the end of the hearing. Learn about the types of orders we can make. The VCAT member may give reasons for the decision verbally or in writing. If you want the reasons in writing, make the request within 14 days of the hearing date. Read more about what to expect after the final hearing.

Professional representation

You do not need to have legal or other professional representation to appear at VCAT. In most cases, VCAT must first approve having someone else represent you.

For more information, see professional representation at VCAT.

Remember your reference number

VCAT gives you a reference number for your case. Use this number whenever you call or write to us or the other people involved in the case.

Access and privacy

VCAT hearings and files are usually public.

VCAT has limited authority to restrict who can access cases and files but, in certain circumstances, you can apply for confidentiality. Learn more about applying for confidentiality.

If you need assistance at VCAT (including interpreters, hearing loop, video or telephone links or family violence support) please contact us as early as possible so we can support you. Learn more about customer support services at VCAT.